Maintenance Protocol for Classrooms
The good fortune of having funds to renovate Glocker has brought challenges that will continue for a number of years into the future as we move on to
renovate Estabrook, Ayres, Music, Jesse Harris, and Earth and Planetary Science. The challenge is to use all available classroom space efficiently, which
requires that faculty teach in classrooms all across campus. The cooperation
of all faculty and students in scheduling and using our classroom space is essential during a long period of renovation and displacement. To make the
process work, all need to leave classroom space at the end of each class as they would hope to find it at the start of a new class session. Facilities Services and OIT have also pledged to do what they can to make each
classroom a functional and pleasing space. To aid in the process, the following protocol has been developed.
Please distribute widely and send any comments, questions, or concerns to:
Mike Sherrell (jsherrel@utk.edu)
Executive Director, Facilities Services
974-2178
Maintenance Protocol
- Classrooms without expensive electronic equipment will not be locked.
- Classrooms that have been upgraded with computer projectors, document
cameras, smartboards, etc., will be locked after the last class by the
custodial staff from Facilities Services.
- Classrooms that are locked at night will have to be opened in the mornings
for classes by someone designated by the Dean of each college. Facilities
Services and the UT Police will not be able to unlock these classrooms
except in extreme emergencies.
- Facilities Services will clean the chalkboards and chalk trays on a daily basis.
They will also provide the chalk and erasers as needed. Please keep in mind
that this cleaning and stocking activity is performed once per day and at night.
- Facilities Services will clean whiteboards and trays on a daily basis. They
will also begin to supply black markers only as soon as they get geared up
to do so. Please keep in mind that this cleaning and stocking activity is
performed once per day and at night.
- Facilities Services will clean and straighten each classroom on a daily basis.
They will also realign the tables, chairs, and tablet arm chairs to their standard
location. Please keep in mind that this cleaning activity is performed once
per day and at night.
- Facilities Services will maintain and repair all classroom furniture and
equipment except for the electronic equipment. Problems with any of this
furniture and equipment should be called in to the Facilities Services Work
Order Office at extension 4-2347. This includes items such as broken
windows, blinds, shades, tables, chairs, screens, chalkboards, etc. The
need for additional chairs or removal of too many can also be called in to
this number.
- OIT-Ites-Classrooms will maintain and repair all classroom electronic
equipment installed by them and/or provided in campus classrooms.
This includes SMART classrooms, Smart Boards, internet access, podium
with laptop connections, sound systems, projection systems, DVD/Laserdisk/
VCR players, document cameras, and 35MM slide converters. They may be
reached at extension 4-9110. They are committed to a 10 minute response
time.
- Overhead projectors, slide projectors, and other simple pieces of equipment
are not provided by or maintained by Facilities Services or OIT. However,
Facilities Services will provide replacement bulbs and minor repair for
existing equipment that is already in classrooms.