Architectural and Engineering Services

The Facilities Services Department includes architectural and engineering professionals who provide design and review services for units on the Main and Agricultural campuses.

Overview
Carpet Installation 
Painting
Renovations/Remodeling 
Projects >$100,000
Special Projects 












Overview: Available architectural and Engineering Services include: 

•  Conceptual design and planning consultation
• Estimating services for all renovation and major maintenance work
• Review of building program documents and construction documents for capital outlay and capital maintenance projects.
• Preparation of construction documents and specifications for projects to be executed by the Facilities Services Department
• Coordination of external engineering consultants. 
• Coordination of facilities evaluation surveys for all structures, mechanical systems, and electrical systems. 

The Engineering Services Division is responsible for making sure that the work is scheduled, that various crews arrive at the site when they are supposed to, in the right order, and that the work is accomplished in a timely fashion. The Division is responsible for ensuring that the work is performed within the estimated amount. This Division is also responsible for keeping the requesting units apprised of progress being made and any problems encountered, and for working around any special scheduling problems the requesting units may have. Requests for service from this Division are made by means of the "Special Projects Work Request Form" (PP-28 Form) discussed above under "Renovation and Remodeling". 

Master Building Plans are maintained in the Facilities Services Engineering Services Division. Copies of floor plans may be obtained at a reasonable copying cost. To obtain floor plans, contact Engineering Services (117 Facilities Services Building, 974-3425).


Carpet: Installation of carpet is provided through an external contract administered by the Engineering Services Division. Replacement or new installations of carpet are requested on the PP-28 Form (see below, under "Renovation/Remodeling"). Requests for minor repairs to existing carpet or special carpet shampooing should be made by calling the Work Order Office, 974-2347.


Painting: External and interior painting of facilities is provided through an outside painting contract administered by the Engineering Services Division of Facilities Services. The contract includes both special project and routine maintenance painting, and also covers repair of plaster and sheetrock, taping and spackling, and finishing of sheetrock or plaster. The Carpentry Services Division provides services as necessary. Requests for painting within buildings which is not part of the overall painting program is provided at the expense of the unit making the request. Such requests are usually made through the "Special Projects Work Request Form" (PP-28 Form) discussed under "Renovations/Remodeling" below. Inquiries and questions should be directed to the Engineering Services Division (117 Facilities Services Building, 974-3425).


Renovations/Remodeling: Requests for renovation or remodeling work must be submitted on the "Special Projects Work Request Form", PP-28 Form. The PP-28 Form serves as the basis for design consultation, estimating, project scheduling, and funds transfer. PP-28 Forms may be obtained from the Department of Facilities Services by calling 974-2176 or the department’s web page. The following procedures must be followed in submitting PP-28 Forms 

All Knoxville Campus budgetary units, including projects to be charged to auxiliary and restricted accounts: 

1. The Unit Head initiates the PP-28 by filling out Section 1 of the PP-28 Form, and attaching justification and descriptions of the work. 
2. The unit head initiates the request for an estimate [Section I] which is then approved by the appropriate Dean/Director or Vice Provost. NOTE: IF AN ESTIMATE IS NOT REQUIRED, both Parts I and III should be completed at this point. [See items 4, 5, and 6, below.] 
3. The Facilities Services Department will estimate the cost of the project. Estimators will consult with the requesting Unit Head as necessary to understand the project fully. The Facilities Services Department will fill in Section II of the PP-28 Form, and return the form with the estimate to the requesting Unit Head for review and approval. 
4. The Unit Head reviews the estimate, ensures that funds are available for the project, and fills out Section III of the form. The account name, number, and object code to which the project will be charged must be filled in before the project can be placed into active status by the Facilities Services Department. A person with signature authority over the account to be charged must also sign the form in Section III. E-mail approvals of the estimates are also acceptable. 
5. After the approved PP-28 has been received, the Facilities Services Department will review the project, assign a project number, and schedule the work for completion. Generally, projects are scheduled in the order in which the approved request for the performance of work is received. Necessary maintenance and repairs will normally take priority over renovation work. Academic program services work will receive the highest priority possible. If there is a special situation in which timing of completion of the work is critical, the Unit Head should contact the Assistant Director for Engineering Services (117 Facilities Services Building, 974-3425). 
6. After the work has been accomplished, the PP-28 Form serves as the funds transfer document which is entered into IRIS. Department Heads who have questions about these charges should contact the Executive Director (208 Facilities Services Building, 974-2178). 

Projects Anticipated to cost $100,000 or more: 
Renovation or alteration projects (as well as acquisition of land or buildings and campus improvements such as those involving roads, walks, utility and lighting systems, tennis courts, purchase of major equipment for new facilities, etc.) which cost $100,000 or more must be accounted for as discrete projects in Unexpended Plant Funds. These accounts are overseen by the Director of Facilities Planning. Projects anticipated to cost $100,000 or more should be identified as part of the annual budget process. Appropriate documentation of the project, including project scope, estimated cost, and funding source will be required for central approval of the project and establishment of the Unexpended Plant Fund Account. No funds may be committed or work performed on projects estimated to cost $100,000 or more until approvals have been obtained, the appropriate account has been established, and funds have been transferred to the account.


Special Projects: The Engineering Services Division is responsible for coordinating all renovation and remodeling work performed by the Facilities Services Department. In addition, this Division administers a variety of blanket contracts for specialty work routinely required for projects. The Facilities Services undertakes 800 to 900 special projects annually, ranging from simple tasks such as installing a new receptacle to complex renovations. Projects can involve a number of user departments and coordination of services from as many as eight different units within Facilities Services. 

 

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Contact Shop:

Architectural and Engineering
2233 Volunteer Blvd
Knoxville, TN 37996
Phone: (865) 974-3425